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Privacy Policy for Baila Vancouver Dance Inc.

Effective Date: December 14, 2024

At Baila Vancouver Dance Inc. ("we," "our," "us"), your privacy is a priority. This Privacy Policy outlines how we collect, use, and protect your personal information when you engage with us in person, online, or through our services.

1. Information We Collect

We collect personal information from you when you:

  • Sign up for classes or events

  • Purchase services or products

  • Subscribe to our newsletters

  • Complete forms on our website

  • Interact with us on social media

The information we collect may include:

  • Personal Details: Name, email address, phone number, address, and date of birth.

  • Payment Information: Payment details are processed securely by Stripe, and their Privacy Policy applies to all transactions.

  • Usage Data: Information on how you use our website (e.g., IP address, browser type, device information).

  • Preferences: Your interests, class preferences, and feedback.

2. How We Use Your Information

We use your information to:

  • Provide and manage our services, including class registration and scheduling.

  • Process payments securely through Stripe.

  • Collect and manage email addresses using Constant Contact for email marketing, newsletters, and communication purposes. For details on how Constant Contact handles your information, please review their Privacy Policy.

  • Communicate with you about classes, events, promotions, and updates via emails sent from nina@dancetoday.fun or hello@ninaperez.ca.

  • Improve our offerings and tailor content to your preferences.

  • Ensure the security of our website and systems.

3. How We Share Your Information

We respect your privacy and do not sell your personal information. However, we may share your information with:

  • Service Providers: Third-party services we use for payment processing (e.g., Stripe), email marketing (e.g., Constant Contact), and website hosting.

  • Legal Requirements: Authorities, when required by law or to protect our legal rights.

  • Business Transfers: In case of a merger, acquisition, or sale of assets, your information may be transferred to the new entity.

4. Email Communications

When you provide your email address, you consent to receive:

  • Class confirmations, reminders, and updates.

  • Promotional offers and newsletters.

Emails will be sent from nina@dancetoday.fun or hello@ninaperez.ca. You can unsubscribe from promotional emails at any time by clicking the "unsubscribe" link in our emails or contacting us directly at hello@ninaperez.ca.

5. Data Security

We take reasonable steps to protect your personal information from unauthorized access, alteration, or disclosure. These measures include:

  • SSL encryption for our website.

  • Secure payment processing through Stripe.

  • Restricted access to personal information within our organization.

However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

6. Cookies and Tracking

Our website uses cookies and similar tracking technologies to:

  • Enhance your browsing experience.

  • Analyze website usage.

  • Provide personalized content.

You can manage your cookie preferences through your browser settings.

7. Your Rights

You have the right to:

  • Access the personal information we hold about you.

  • Request corrections or updates to your information.

  • Request deletion of your data (subject to legal and contractual obligations).

  • Withdraw your consent for specific data uses.

To exercise these rights, please contact us at hello@ninaperez.ca.

8. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. We encourage you to review their privacy policies.

9. Children's Privacy

Our services are not directed at children under 13, and we do not knowingly collect personal information from them. If you believe we have collected information from a child, please contact us to have it removed.

10. Updates to This Policy

We may update this Privacy Policy from time to time. The "Effective Date" at the top of this page indicates when it was last revised. We encourage you to review this policy periodically.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us:

Thank you for trusting Baila Vancouver Dance Inc. We are committed to protecting your privacy while providing excellent service.

 

Terms and Conditions for Baila Vancouver Dance Inc.

Effective Date: December 14, 2024

Welcome to Baila Vancouver Dance Inc. ("we," "our," "us"). By participating in our classes, workshops, and events, you agree to the following terms and conditions. Please read them carefully to ensure a mutual understanding of our policies and your responsibilities.

1. Assumption of Risk and Release of Liability

1.1 Acknowledgment of Physical Activity: I understand that participating in dance and fitness classes involves physical exertion, which may be strenuous and could result in physical injury. I acknowledge that I am fully aware of the risks and hazards involved.

1.2 Medical Clearance: I agree to consult a physician prior to participating in any class or activity at Baila Vancouver Dance Inc. I represent that I am physically fit and have no psychological, medical, or emotional condition that would prevent my full participation.

1.3 Assumption of Responsibility: I accept full responsibility for any risks, injuries, or damages, known or unknown, that I may incur as a result of participating in classes, workshops, or events at Baila Vancouver Dance Inc.

1.4 Waiver of Claims: I knowingly and voluntarily waive any claims against Baila Vancouver Dance Inc., Dance Today, their instructors, assistants, or staff for any injury, loss, or damage I may sustain as a result of participating in activities.

2. Photo and Video Release

2.1 Permission to Use Likeness: By participating in our classes or events, I grant Baila Vancouver Dance Inc. and Dance Today express permission to take and use photos or videos of my likeness in promotional materials, social media, website content, and advertising. I understand that this usage is royalty-free and perpetual, and I waive any rights to inspect or approve the final materials.

3. Membership and Class Policies

3.1 Non-Refundable Purchases: All memberships, class cards, and promotional offers are non-refundable.

3.2 Validity Period:

  • Standard memberships and class cards are valid for 6 months from the date of purchase, unless otherwise specified.

  • Promotional purchases, such as Groupon offers, have a validity period of 2 months unless otherwise stated.

3.3 Schedule Changes: Class schedules are subject to change without notice. We will make every effort to inform participants of any adjustments.

3.4 Monthly Subscriptions:

  • Monthly subscriptions entitle participants to a minimum of 8 lessons per month.

  • No refunds will be issued for months where participants do not attend classes.

  • Monthly passes are non-transferable.

  • Payments for monthly subscriptions are set to automatically renew unless cancelled with 30 days' written notice.

  • Prices for subscriptions may increase with a minimum of 7 days' notice provided to current subscribers.

  • To cancel a subscription, participants must provide 30 days' written notice. No exceptions will be made.

  • If classes are cancelled, they will be rescheduled.

  • Classes will not be held on holiday Mondays, but rescheduling will occur.

3.5 Class Cancellations:

  • If a participant registers and pays for a class, whether as a drop-in or using a class card (e.g., 3-pack or 4-pack), and cancels less than 4 hours before the scheduled class time, they will be charged for that class.

4. Pricing Policy

4.1 Price Changes: All prices for classes, memberships, workshops, and events are subject to change without prior notice. The price at the time of purchase will remain valid for that transaction.

5. Online Courses

5.1 Access Period: Access to online courses is valid only for the time period specified at the time of purchase.

5.2 Prohibition on Sharing: Participants are not permitted to share their login credentials or access to the online portal with any other individual. Any breach of this policy may result in the immediate removal of access without a refund.

5.3 Non-Refundable Policy: All online course purchases are non-refundable.

6. Participant Conduct

6.1 Respectful Behavior: Participants are expected to conduct themselves respectfully toward instructors, staff, and fellow students. Disruptive or inappropriate behavior may result in removal from the class or termination of membership without refund.

6.2 Compliance with Policies: Participants must adhere to all studio policies, including health and safety guidelines, as communicated by Baila Vancouver Dance Inc.

6.3 No Filming Policy: Filming during classes is strictly prohibited unless expressly authorized by the instructor or staff.

7. Copyright and Intellectual Property

7.1 Copyright: All choreography, videos, and instructional materials are the intellectual property of Baila Vancouver Dance Inc. Participants may not copy, share, or reproduce these materials without prior written consent.

7.2 Exception for Wedding Couples: Wedding couples may film and share their wedding dance provided that Baila Vancouver Dance Inc. (DanceToday.fun) is credited appropriately in the post or media.

8. Additional Terms

8.1 Non-Disparagement Clause: Participants agree not to make any defamatory or disparaging remarks about Baila Vancouver Dance Inc., its instructors, or its services in any public or private forum.

8.2 Force Majeure: Neither Baila Vancouver Dance Inc. nor its participants will be held liable for non-performance caused by events beyond their control, such as natural disasters, pandemics, or government restrictions.

8.3 Limitation of Liability: Baila Vancouver Dance Inc. will not be held liable for any indirect, consequential, or special damages arising from participation in activities. Liability is limited to the amount paid by the participant for the specific service.

8.4 Confidentiality for Private Lessons: Feedback or discussions during private lessons remain confidential. If the studio shares stories or experiences related to a student for marketing or educational purposes, it will be done in a way that protects the student’s privacy and anonymity.

8.5 Dispute Resolution: In the event of a dispute, both parties agree to engage in mediation before pursuing legal action. The successful party in any legal proceedings will be entitled to reasonable legal fees.

8.6 Severability Clause: If any provision of these terms is found invalid or unenforceable, the remaining provisions will continue to be fully effective.

8.7 Entire Agreement: These terms constitute the entire agreement between Baila Vancouver Dance Inc. and participants, superseding any prior agreements or understandings.

9. Privacy and Communication

9.1 Email Communications: By providing my email address, I agree to receive communications from Baila Vancouver Dance Inc., including class updates, promotional offers, and newsletters. Emails may be sent from nina@dancetoday.fun or hello@ninaperez.ca. I may unsubscribe at any time by following the link in the email or contacting us directly.

9.2 Personal Data: All personal information is managed in accordance with our Privacy Policy.

10. Updates to Terms and Conditions

These terms and conditions may be updated from time to time. The "Effective Date" at the top of this page indicates when they were last revised. Continued participation in our services constitutes acceptance of any changes.

11. Contact Us

If you have any questions or concerns about these Terms and Conditions, please contact us:

By participating in our classes, workshops, or events, you acknowledge that you have read, understood, and agree to these Terms and Conditions.